Simple Rota

Now taking waitlist sign-ups

Rotas built in minutes, not Sunday mornings.

The no-nonsense rota tool for small UK pubs, cafés and restaurants. Build the week in five minutes. Your team confirms shifts, swaps and books holiday themselves.

We'll email you when there's a spot. No spam, unsubscribe any time.

Staff
Unlimited
Install
Nothing
Built for
UK venues

A week with Simple Rota

The rota’s published. Nothing lands back on you.

  1. Sun

    You publish next week

    Regular shifts were already filled in from everyone’s pattern. You fixed two gaps and hit publish.

  2. Mon

    The team confirms

    Staff open the week on their phone and tap confirm. You can see who hasn’t.

  3. Tue

    Priya can’t do Saturday

    She offers the shift up. Tom picks it up. You approve in one tap. No group chat.

  4. Wed

    Ellie asks for a long weekend

    You see which of her shifts it clashes with before you say yes. Once approved, she can’t be rostered on.

  5. Fri

    Reminders go out

    Everyone on tomorrow gets a reminder the day before.

The rota's done. Then the WhatsApps start.

Every swap, sick day and holiday request lands on you to reconcile. Simple Rota moves that work to your team, and keeps the rota valid while they do it.

Shift swaps

Swaps sort themselves out

Staff offer up a shift and a teammate picks it up. You get one tap to approve, not a 40-message thread to untangle.

Holiday

Holiday never clashes with the rota

Staff book time off in the app and you see which shifts it clashes with before you approve. Once approved, Simple Rota won’t roster them on those days.

For your team

Everyone knows when they’re on

Publish the week and your team sees their shifts on their phone, confirms them, and gets a reminder the day before. Nothing to install.

Labour cost

Know what the week costs

Add hourly rates and the dashboard totals hours and labour cost for the week.

Pricing

One price per venue

Unlimited staff and every feature, for one simple monthly price. We'll confirm pricing before you're invited, and you don't need a card to join the waitlist.

Join the waitlist

Made for UK venues

Not a US tool with the spelling changed

  • UK bank holidays built in
  • Pounds, not dollars
  • Permanent, part-time and zero-hours staff
  • UK GDPR, with data stored in the EU

What it does today, and what's next

We'd rather tell you straight than promise features that aren't built yet.

Works today

  • Weekly rota grid, with regular shifts filled in from each person’s pattern
  • Copy last week and publish to your team
  • Staff confirm shifts from their phone, with a reminder the day before
  • Staff-to-staff shift swaps you approve in one tap
  • Holiday requests that block the rota once approved
  • UK bank holidays, staffing levels and blackout dates
  • Hours and labour cost for the week

Coming next

  • Split shifts
  • Staff availability
  • Open shifts staff can claim
  • Holiday allowances, including zero-hours accrual
  • Clocking in and timesheets
  • Wage cost as a % of takings

Questions

When can I start using Simple Rota?
We're letting venues in a few at a time so we can help each one get set up properly. Join the waitlist and we'll email you when there's a spot.
What will it cost?
One simple monthly price per venue, with unlimited staff. We'll confirm pricing before you're invited, and you don't need a card to join the waitlist.
Is there a mobile app?
Simple Rota works in any modern phone browser, so staff don't need to install anything to see shifts, confirm them or request swaps.
Can I run more than one venue?
Not yet. Simple Rota is built for single-venue businesses at launch. If multi-venue matters to you, tell us when you join the waitlist and we'll prioritise it.
How many staff can I add?
Unlimited.
Does it integrate with payroll?
Not directly at launch. You can copy weekly hours and labour cost from the dashboard report. CSV and Xero export are on the roadmap.
Where is my data stored?
On encrypted EU servers (Supabase, region eu-west). We follow UK GDPR, and you can email support@simple-rota.com to request access to or deletion of your data at any time.

Get the rota off your Sunday.

We're opening Simple Rota to small venues a few at a time. Join the waitlist and we'll let you know when it's your turn.

We'll email you when there's a spot. No spam, unsubscribe any time.